Lots Overview

The inventory lots feature identifies a batch of product based on a lot number, date, or other unique identifier.  An inventory item will contain multiple lots.  The ability to track lots is needed within industries that require a lot number to trace the source of purchased product, raw materials, or manufactured.   Many food industries have traceability requirements.   Some manufacturing companies are required to trace the source of raw materials or be able to identify batch details of finished goods.  Dated product requires lots to track the sell by dates or expiration dates on product sold.  The lots feature within EBMS adds the ability to trace product purchased, mixes manufactured, or batches of product sold.  

Sample companies that may use lot inventory:

Scenario:  A wholesale produce distributor is required to trace the source of fruit and vegetables sold to their customers.  Some produce purchased already has a GTIN number and others are assigned a number before it is sold.  The GTIN (Global Trade Item Number) is a 12 - 14-digit number used to identify items including lots.  EBMS tools are used to scan the GTIN when product is purchased, create GTIN labels, and record lots when sold.  Some lots are also assigned expiration dates.  The lots, barcode, and scanning features gives this distributor the tools required to meet the traceability requirements of a food distributor.   

Scenario:  A garden supply company sells lawn and garden supplies including  grass seed mixes.  Each batch of seed is assigned a lot number along with an expiration date.  The detailed seed ingredients of individual lots must be included when the mixes are sold to customers.  EBMS allows this supply company to trace the stock quantity of each batch of seed by lot number and date.  The lots feature traces the lot numbers of each ingredient as well as the batch number of the seed mixed using the EBMS manufacturing module.  Convenient lot lookup, scanning, and inventory management of individual lots are required tools to complement the EBMS point-of-sale and accounting system for this garden supply company.  

Scenario:  A metal roll forming company identifies the metal coil used to manufacture metal roofing and siding. The coil determines the thickness and color of the metal panels.  The metal coil’s serial number duplicates as the lot number.  The lots feature tracks the linier feet of coil on each roll tracking available inventory.  This feature also links the metal panels sold to customer to the original metal coil for warranty and traceability purposes.  The automation of coil assignments during roll forming, the built-in lot tracking of metal raw material, and the historical traceability of metal trim and panels gives this company the tools to properly manage their metal sales and manufacturing company.

Inventory items must be classified using one of the following inventory Classifications:

Purchase or Manufacture Lots

All inventory items purchased with either Lots classification, require a Lot Number when the items are purchased or manufactured. The Lot Number and the Lot Date can be manually assigned or Auto-assigned by the software.  Review the Creating Lots section for more details on creating the inventory ID or creating lots records including dates.

Sell Lot Product

The power of the Lots module is a lot number is assigned each time an inventory item is sold, consumed within the manufacturing module, transferred to a job, or moved to anther warehouse.

  1. Scan lot numbers:  Review GTIN and ITF-14 Barcodes for lots based scanning.  

  2. Enter lot numbers

  3. Select lot numbers:  Review the Assigning Lots to a Sale or items Consumed section for details.

Managing Lots

Managing the inventory stock levels of multiple lots can be a tedious task without the correct tools.  Review Adjust Inventory Counts to review count adjustment for lot products.  

The transactions associated with individual lots can be evaluated or adjusted within the inventory item or the Inventory Lots properties dialog.   Review Tracing Lots and Reporting Lots Information section for details.

Review the Product Catalog > Changing and Item Classification for instructions to changing the Classification to a lots classification.