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Purchasing & Special Order Tools

Streamline the purchasing process and maintain proper inventory levels.

Purchasing procedures and management of inventory levels are important elements in maintaining a profitable inventory level of products. EBMS includes a variety of purchasing tools to assist with the procurement of product, management of purchase orders, and receiving process.

Maintain Proper Stock Inventory Levels

Tracking inventory counts, maintaining stock reorder points, creating purchase orders, and reviewing purchase and sales history, streamlines the purchasing process and assists in maintaining proper inventory levels. Managing stock items are key to the success of companies that sell product, use parts or supplies for service jobs, and manufacture product.

Handle Special Orders

Special orders are defined within the EBMS software as items that are sold to the customer before they're purchased from the vendor. A special order purchase differs from a standard stock item or a manufactured item since the purchase process is prompted by a sale. Many businesses sell inventory parts that are not stocked but rather are ordered from the vendor specifically for a customer. Special order tools facilitate an alternative to entering a part number each time a special order item is purchased. EBMS allows the user to record and track these special order items within inventory in a similar way as a stock item, but does not require the tedious labor of creating unique inventory item codes for each special order item..

Purchase Custom Products

A configure-to-order process facilitates the purchase of custom products from a vendor as a kit. The seller may purchase equipment, assemblies, sheds, or furniture that contain many options or variations. This module allows the custom product to be purchased and sold without creating separate product codes for each possible variation. Varied cost calculations, pricing, and optional components can be contained in a single inventory id.

Features

Displays or prints a convenient order list that contains the products purchased from a specific vendor or all the products within a folder group
Recommends reorder quantities based on user set reorder points or more advanced inventory forecasting tools
Calculates the Estimated Time of Arrival (ETA) date of the individual purchase order lines
Purchase orders, warehouse transfer tickets, or manufacturing batch lists can conveniently be created from the recommended reorder list
Assists in managing stock levels to minimize inventory requirements
Records regular stock level updates from vendors and any associated data
Includes complete purchase history including vendor SKU numbers for each supplier
Records inventory stock locations
Includes tools to reconcile the actual stock level with the values within the EBMS software
Manages the purchasing of special order items or specialty items that are rarely purchased or stocked
Easily navigate a special order item which is conveniently linked to its sales order and purchase order
Ability to create a purchase order by copying details from a sales order
Purchase custom products from the vendor
Creates a single inventory id that contains the varied costs, pricing, and optional components for a custom product
Is integrated into the accounts payable and accounting tools within the EBMS software

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Documentation

Enhancements

Advanced Purchasing - Automatically determine inventory levels.
Serialized Items - Track detailed information for items that are sold, rented, or serviced.
Lot Tracking - Track specific lots based on a lot number or expiration date.