Sick and Leave Pay

Sick and leave pay is a benefit pay that is configured within EBMS.   The software is not limited to these benefit pay types.   This section will use these pay types as examples of benefit pay options within the labor module.    Review the parameters of these benefit pay types with a consultant or account to verify that rates, minimums, and the amount of benefit pay hours are properly configured.

The Families First Coronavirus Response Act (FFCRA) requires certain employers to provide their employees with paid sick leave or expanded family and medical leave for specified reasons related to COVID-19. The Department of Labor’s Wage and Hour Division (WHD) administers and enforces the new law’s paid leave requirements. These provisions will apply from the effective date through December 31, 2020.  Review link for details.

Complete the following steps to configure sick pay within the EBMS labor module:

  1. Create the Sick Pay Type by selecting Labor > Labor Options > Pay Type from the main EBMS menu as show below:

  2. Click on the New button to create a Sick pay type if it does not already exist.   Select Properties to review Sick Pay settings as shown below:

    Compare the Sick pay settings to the settings shown above if a Sick benefit pay type already exists.    Review Getting Started > Pay Types for more instructions in adding or changing a pay type.   

  3. Add the Sick pay type to the worker record.    Complete the following steps to add this new pay type to a group of employees.  Skip this step and continue to the next step to add Sick pay to individual employee records.  

    1. Select Labor > Workers from the main EBMS menu

    2. Right click on the root category folder that contains the list of employees that require the new pay type as shown below:  Do not include subcontractors or any other non-employees that do not receive Sick pay.

    3. Click on the Pay tab and click on the New Rate button if the Sick Pay Type does not already exist on the Pay Rates pay list.   The following dialog will open:  

    4. Select the Sick Pay Type

    5. Enter the Work Code that directs the sick pay costs to the worker benefit general ledger account.

    6. Enable Active to default the Sick Pay Pay Type for all workers.   Disable this option to require each employee to enable the Sick Pay individually.  

    7. Set the Rate formula to set the worker's hourly rate:   Use the Equal to option to set the rate to equal the employee's hourly rate as shown above.   Use the following settings to adjust the workers pay rate:

    8. Filter down the Sick Pay Pay Type to all employees by completing the following steps:

      1. Select the Sick Pay Type as shown above:

      2. Right click on Sick pay and select Filter Down

      3. Enable Check this box to change existing data along with the folder defaults to change all existing employees within the select worker catalog.  Use this option with caution.

      4. Enable Check this box to include all sub-folders within this folder to include all sub-folders within the selected root folder.   Review [Main] Features > Change Defaults, Filter Down Data and Globally Change Data for more details on these filter down options.

      5. Click OK to set defaults and filter down the Sick pay type to all workers within the selected category.  

  4. Review the individual worker records to verify that the Sick Pay Type is listed along with the proper pay rate for each worker.    Complete the steps above to add the Sick pay Pay Type to individual workers.   

  5. Verify that the Sick pay rate is calculated for the worker.  Review the Pay tab section of Workers > Changing Worker Information for more details on setting or changing worker pay information.  

  6. Enter the Sick pay into the timecard to pay the employee for actual sick pay:   Review Processing Payroll > Entering Timecards to add sick pay to a timecard.

  7. The pay stub will list the Sick pay type if any sick pay was paid or if the Print Benefit Hours Available option is enabled on the form prompt as shown below:

Leave Pay

Follow the steps listed above the Leave pay similar to the Sick pay.    Use a unique Leave pay type by selecting Labor > Labor Options > Pay Types tab as shown below:

Insert into a group of employees by using the Edit Defaults settings and then Filtering Down the pay type as described in the instructions listed above.