The Multiple Location module of EBMS is an optional inventory enhancement feature that allows a single inventory item to be purchased, stored, and sold from multiple locations. This inventory feature allows a company to track inventory counts within multiple stores, warehouses, or service vehicles. The module records sales and purchase history for each location and displays stock levels for convenient identification of available inventory. The Multiple Location option includes a convenient way to transfer inventory items from one location to another. Combining this module with the EBMS Profit Center option creates a powerful tool to manage inventory items within multiple locations, sales locations, or company divisions.
The Multiple Location module is an optional feature that can be added to the standard or deluxe versions of Eagle Business Management System.
The following types of companies benefit from this feature:
Retail stores with multiple sales locations.
Distributors or wholesalers with warehouses in different locations.
Service companies with multiple service trucks that carry inventory on the vehicle.
A warehouse is often associated with a department or profit center. This relationship can be set up as one of the following options:
Each warehouse is directly related to a single department. For example:
Warehouse A is associated with department 010;
Warehouse B is associated with department 020;
Warehouse C is associated with department 030.
This option allows both the warehouse and department to be set
within an invoice using a single entry. The revenue from a sale
of an inventory item would be posted to department 010 if the
item were sold from warehouse A, but would be posted to department
020 if the same item was sold from warehouse B. This method is
useful if a department identifies a store location or company
division. Review the Creating
New Locations > Associating each Warehouse with a single Company
Division or Department section for setup details.
This option should be used if a warehouse affects the department setting, but many departments exist within a warehouse. For example, a hardware store with multiple locations contains multiple departments within each location:
Store 1 = Warehouse A
Department 110 – Hardware Department
Department 120 – Paint Department
Department 130 – Electrical Department
Store 2 = Warehouse B
Department 210 – Hardware Department
Department 220 – Paint Department
Department 230 – Electrical Department
Department 240 – Plumbing supplies Department
Store 3 = Warehouse C
Department 310 – Hardware Department
Department 320 – Paint Department
Department 340 - Plumbing supplies Department
Departments are identified based on a combination of the warehouse
or location and the inventory item. Review the Creating
New Locations > Associating Multiple Departments to Each
Inventory Item section below for setup details.
This option applies when the department is associated with the inventory item or product and is not affected by the warehouse at all. Since the warehouse has no affect on the department, the department is set within the advanced tab of each inventory item. It is recommended that this option should be used if EBMS is set up with no departments or profit centers.
Location 1 = Warehouse A
Department 010 – Hardware Department
Department 020 – Paint Department
Department 030 – Electrical Department
Location 2 = Warehouse B
Department 010 – Hardware Department
Department 020 – Paint Department
Department 030 – Electrical Department
Department 040 – Plumbing supplies Department
Location 3 = Warehouse C
Department 010 – Hardware Department
Department 020 – Paint Department
Department 040 – Plumbing supplies Department
Notice that the departments are the same no matter where the inventory item is located. This method is also the most popular when warehouse settings identify service trucks or other smaller inventory locations. Review the Creating New Locations > Associating a Single Department to an Inventory Item section for setup details.
Review the Creating New Locations > Create Warehouses section for instructions on adding warehouses.