Entering Barcodes

Barcodes can be associated within individual inventory items using the following methods:

Each option is described in the section below.

Review Scanning Barcodes for instruction son how to use barcodes scanners and EBMS.  

Enter the product's UPC code

  1. Multiple barcodes such as a UPC code can be entered within the inventory item record. Open an inventory item and click on the General tab.

  2. Enter one or more UPC or Alternate ID as shown above.  Do not enter multiple UPC codes that identify different brands or different sizes.  This barcode should only identify the Default Selling unit of measure recorded within the Count tab.

  3. The barcode values for other units of measure are set within the UOM dialog. Click on the Count tab, select a unit-of-measure form the list, and click the Properties button to open the following dialog:

  4. Enter the specific Unit of measure barcode within the UPC entry and press OK to save.  Review Printing Barcodes for options to include the Unit of Measure into the barcode.

  5. Enable the Scan as Main Unit to always use insert the main unit of measure within the sales or purchase document.  

Associate a new barcode with a new or existing product

This convenient method of adding barcodes to the product catalog is to scan the existing barcode such as a UPC code to open the following dialog:

Select Create a New Product to create a new item within the product catalog.  Review Product Catalog > Entering New Products for more details on creating new items.

Select Associate Barcode to assign the newly scanned barcode to an existing item.  


Or with a unit of measure’s UPC:

Review Scanning Barcodes for more scanning configuration details.

This method can be used within a receiving process, transfer, or during the point-of-sale step.

Copy the UPC code from a vendor catalog

This option is the most efficient way to associate a barcodes to a large product catalog.   Associate the UPC barcodes within the product catalog with the UPC codes within the vendor catalog.  Review Vendor Catalog > Creating Relationship with EBMS Product Catalog to configure the vendor catalog to copy the barcode into one of the multiple UPC or Alternate ID entries.  

All new product items added to EBMS will contain the UPC or Alternate ID since the new item is created and updated from the vendor catalog.   Review Vendor Catalog > Creating Inventory Items from a Vendor Catalog for instructions to add new products to a sales invoice or proposal.   

Scan the UPC code with the product information in a vendor catalog

EBMS can be configured to associate the barcode to an existing item using scanners.   For example, product can be scanned during the receiving process even if the product does not have a populated UPC or Alternate ID setting if the following configuration is completed.

  1. Associate a vendor catalog that contains the UPC code and product information for the items that is being scanned:  

  2. Create a relationship between the UPC code within the vendor catalog and the UPC or Alternate ID codes in the EBMS product catalog.  Review Vendor Catalog > Creating Relationship with EBMS Product Catalog to associate the barcode within the vendor catalog to the UPC or Alternate ID entry.  

  3. Open a purchase order that contains product that requires a barcode and has an associated vendor catalog with the barcodes.   Review Scanning Barcodes for additional instructions.

Print the Product ID using the BAR 39 barcode

This method gives the user the ability to create a barcode using the Product ID instead of using the manufacturers barcode.

Complete the following steps to print BAR 39 barcodes:

  1. Validate the Item code:  Unlike the UPC code, the barcode 39 can consist of numbers or letters and can be of varying lengths. Note that the longer the inventory item ID the longer the barcode.

  2. Verify that the product Item code does not include spaces or invalid symbols.  Most symbols do not properly convert into barcodes. Accepted symbols are asterisk (*), dash (-), plus (+), and slash (/).Note that IDs that contain spaces can not be scanned using the barcode 39 font.  

  3. The EBMS system contains many reports that contain barcode fonts. Enable the Print barcode option on the print dialog of the report if the optional EBMS barcode font option is installed. Note that there are many barcode labels included in the reports menu. Go to FIle > Reports dialog for a complete list of reports.

Associate the barcode to the inventory code using a mobile scanner

Review MyInventory Scanner > Inventory for instructions to use a mobile scanner to associate the UPC code to an inventory item.

Review MyInventory and Scanner > Overview for instructions to use the mobile scanner.