Transferring Inventory between Warehouses

The Warehouse Transfer window is used to transfer inventory items from one warehouse to another. This feature is needed if an item is purchased at one warehouse and sold from a different warehouse. A warehouse transfer ticket should be created and processed whenever items are moved from one warehouse to another in order to maintain accurate inventory counts. Complete the following steps to transfer inventory from one location (warehouse) to another:

  1. Go to Inventory > Warehouse Transfer to open the following window:

  2. The Ticket Id is used to identify the specific transfer. Hit the <Tab> key to use the Next Warehouse Transfer number. The number increments each time it is displaced and can be changed in the Inventory > Options > Warehouses tab. The Ticket Id number should be manually entered if a transfer ticket is used that contains a preprinted number.

  3. Enter the Date when the inventory is being transferred. This date is used to post inventory history and general ledger transactions.

  4. The User entry will default to the users login name. This entry can be changed to reflect the user that was responsible for the inventory transfer.

  5. The From Warehouse should be set to the location where the inventory transfer originated. This setting will default to the Default Purchase Warehouse within Inventory > Options > Warehouses.

  6. The To Warehouse is the destination of the inventory items and will default to the Default Sales Warehouse. Go to Inventory > Options > Warehouses to edit the list of available warehouses or to change the Default Sales Warehouse.

  7. The Ship Via is the mode of transportation used to move the item.

  8. Complete the following steps for each detail line:

    1.  Repeat the steps listed above for each inventory item that is being transferred.

    2. Select Process > Process to transfer the inventory from one warehouse to another. The following dialog will appear if the Transfer quantities do not match the Quantity column values:

    3. Select Yes to copy Quantity values to the Transfer column and continue the transfer process.

  9. The following transactions are created when an inventory transfer is processed:

Standard Transfer Transactions     Debit / Credit

The inventory asset is debited the value of each item Debit.

The inventory asset is debited the negative value of each item Debit (negative).

The inventory asset account may differ for the same item if the Set G/L Accounts per Warehouse option is enabled. This option is found in the Inventory > Options > Warehouse tab.

No inventory transactions are created for the purchase and variance accounts unless the Create purchase and variance entries when transferring items option is enabled. Review the Multiple Inventory Location Management > Using Multiple Location > Generate Purchase and Variance Transactions for Warehouse Transfers Option section for more details on this option. Review the Tracking Counts > Inventory Variance within the main for more details on the variance account.

  1. Select File > Copy to make a duplicate of a ticket. This function can save time when entering similar tickets.

  2. Select File > Save from the transfer window menu to save the transfer information without processing the transfer.

  3. Click on the File > Open from the transfer menu to open an existing transfer ticket.

  4. Select Process > Unprocess from the Transfer menu to void an inventory transfer.