A Miscellaneous Vendor is defined in this chapter as a common vendor ID used to identify a group of vendors.
EBMS requires that whenever an expense invoice is processed, or whenever a payment is made, that a vendor account be used to identify the source of the invoice or the recipient of the payment. A need may arise to process an invoice or issue a check to a vendor that you never expect to do business with again on which you do not wish to maintain detailed information.
For the following situations, it is recommended that you do NOT use a miscellaneous vendor:
· If vendor address, telephone numbers or other contact information needs to be recorded.
· If a possibility exists of purchasing from this vendor again.
· If a purchase order has been issued.
· If the product purchased is of value or includes a warranty.
· If the vendor allows discounts.
· If any down payments or deposits are paid.
· If 1099 documentation is required at the end of the year.
· If vendor history is desired.
· If you wish to combine multiple invoices on a single check.